Event Management Software

Why event software is a good idea for your event

Event software at your events has many advantages. As an event organiser, you know that organising an event involves a lot of work. Sometimes you can't even see the forest for the trees. Fortunately, event planning software can help you with the event planning and coordination of your offline, hybrid, and online event or party. With event planning software, you can automate many aspects of your event planning: marketing, registration, attendee management, task allocation, badges, budget management, schedules, scenarios, and the management of your location.

Event software connects all parts of event communication. This way, you and your team no longer have to work with different systems, which means saving time and making fewer mistakes. All information is always up-to-date because every adjustment you make is immediately updated in all documents and reports. This way, you and your team always work with the most up-to-date information.

Surprisingly versatile event software

Event software not only makes your life easier and increases the ROI of your event. Event management tools also offer several benefits to your guests and visitors. Self-service functions such as online registrations, push communication, and payment modules are also pleasant and efficient options that this software offers.

In terms of functionalities, event software can vary greatly. Often the following functions are present:

1/ With event software, you streamline your communication. You communicate with your suppliers in a simple and fast way, and you also facilitate your internal communication, collaboration, and project management within your organisational team.

2/ Event management software turns you and your team into planning masters. You manage the entire planning of your event from start to finish. Creating scenarios, scheduling (flexible) employees, ... you do it all in one place and you keep a complete overview.

3/ In your event planning software, you also get to work with your figures: you make quotations, and you manage your budgets. Suppliers, location, entertainment, catering, technology, marketing, expenses, and income, you benefit greatly from the clear (financial) picture in your software.

4/ With the help of event software, you can create a responsive event website in the look & feel of your brand. The event website is the central hub for all your communication. On all your means of communication, you refer to your domain where your visitors can consult information about your event.

5/ From the built-in mail platforms of the event software, you can easily send invitations to your potential guests, from a save-the-date to the final confirmation. You determine your target group(s) and it is possible to send e-mail campaigns completely in your own house style. Extensive reporting options are often provided in the event software so that as an event planner, you know exactly what your campaigns are delivering.

6/ With this software, you also manage your visitor registration in one user-friendly platform. Your invitees register via registration tools such as a registration form tailored to your needs and via this event registration, you follow all facts & figures seamlessly in your back office.

7/ Do you also want to automate your invoicing and payment process via event software? You can! With event ticketing, you set your entrance price as you wish, with or without discounts, in different parts if necessary. After payment, your guests will automatically receive a confirmation email and their (e-)ticket.

8/ The software also simplifies access control at your event. With a scanning tool, you can read the barcodes on the (e-)tickets or badges of your visitors. You know at all times who among your guests is present and who is not.

9/ Want to increase the impact of your event with event software? This is possible with an event app. With this mobile app on a smartphone or tablet, your visitors have all general and personal information in their pocket (e-ticket, programme, map, etc.). You show your guests the way, involve them in your community, and you can always reach them. Handy, right?

10/ Closing the doors and you're done? Not quite yet. As an event professional, you know the importance of staying in touch and building a relationship with your guests. You feed your community with event photos, video recordings of your sessions, and presentations on the event website. You can also easily send your guests a thank-you email for their presence with this software.

11/ Very important: evaluate your event. You measure success by asking for feedback through open or closed questions or a rating scale. That feedback is invaluable for your next events. Asking for feedback, it's all integrated thanks to professional event planning software.

Software extensions are possible

Moreover, software for events often contains an open API so that these programs can easily communicate with other software applications such as a CRM and/or accounting software. This way, you can easily extend the functionalities of your event planning software to other domains of your event planning.

Event software for your event. What are you waiting for?

Professional event software; the way to go for you? In the look & feel of your company? Including an optimal user experience? These companies can help you with that. They design, develop, and implement event planning software for your event company.

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