Venue Sourcing Meeting Consultant

HelmsBriscoe is a global leader in hotel site selection and the placement of meetings and events. This is a commission based remote role for a Venue Sourcing Meeting Consultant.

Job description:

HelmsBriscoe is a global leader in hotel site selection and the placement of meetings and events. Our team of industry professionals streamlines the planning process by researching, contacting, and evaluating venues for organisations' meetings/events. Since 1992, our clients have benefited from our global reach, unsurpassed experience, and industry relationships. Our goal is to match each meeting/event with the best venue at the best value based on specific needs.

This is a commission based remote role for a Venue Sourcing Meeting Consultant. We are looking for people who feel confident they can prospect their own clients, work closely with them to understand their accommodation and/or meeting/event requirements for their group and using bespoke systems and expertise provide tailored recommendations for the best venue options. The Meeting Consultants assist up to and including the contract negotiation where they will ensure the contract is structured in a way that the client is confident to sign. They will not get involved with the logistics of organising the event itself.

You can work from where you want when you want with no geographical limit on where you clients are based or where their events take place.

With training, a strong support network, systems and resources in place this is an easy entry to taking control of your own future.

Profile

Sales and/or operational experience in the events or hotel industry.

Meeting Planning and/or venue sourcing skills, including contract negotiation.

Skills

To be a successful venue finder and venue contracting specialist, a diverse set of skills are required that combine organisation, negotiation, communication, and industry knowledge detailed below. These can be learned skills you already have or that you gain during your training and ongoing journey.

• Event Management: Understanding the fundamentals of event planning and management, including logistics, scheduling, and budgeting.
• Strong Communication: Excellent verbal and written communication skills to effectively interact with clients, vendors, and other stakeholders. Clear and concise communication is essential for negotiating contracts and resolving any issues that may arise.
• Research and Analysis: The ability to conduct comprehensive research to identify potential venues that meet clients' requirements. Analytical skills are necessary to evaluate venue options and compare pricing, amenities, and contracts.
• Negotiation Skills: Adeptness in negotiation to secure the best terms and rates for venue contracts. Strong negotiation skills can help you obtain favourable pricing, added services, and flexible terms.
• Attention to Detail: Being meticulous and detail-oriented is crucial for venue finding and contracting. You must carefully review contracts, and all relevant documentation to ensure accuracy and prevent any potential discrepancies.
• Vendor Management: The ability to develop and maintain positive relationships with venue representatives and other vendors. This skill allows you to navigate potential challenges, effectively communicate client needs, and resolve any issues that may arise during the planning process.
• Time Management: Efficiently managing your time and juggling multiple tasks is essential in this role. You may need to coordinate site visits, contract negotiations, and various other aspects of the venue finding process simultaneously.
• Problem-Solving: The capability to think on your feet and find creative solutions to challenges that may arise during venue selection and contracting. Flexibility and adaptability are key when unexpected obstacles occur.
• Industry Knowledge: Staying updated with current trends, best practices, and legal requirements related to venues and contracts. Familiarity with different types of venues, event regulations, and industry standards will enable you to make informed decisions.
• Technology Proficiency: Proficiency in using online databases, and other digital tools for venue searching, contract management, and organisation. Familiarity with tools like spreadsheets, CRM systems, and project management software can streamline your work processes.